We kindly inform You that the European Regulation 679/2016 (hereinafter “Regulation”), concerning the protection of people with regard to the processing of personal data foresees the protection of people with regard to the processing of personal data.
According to the Regulation,the CESARI s.r.l. (hereinafter the holder) will use your personal data following principles of fairness, legality, transparency and proportionality of interests as well as the protection of your privacy and your rights.
The holder addresses to Clients’, Suppliers’ or Third Party’s personal data provided by Client/Supplier/Third Party or by the data subject ( in case of past/present direct or indirect contractual relationships, trade visits or business meetings, exposition events, conventions, courses, workshops or other promotional events, existing previous contacts or meeting with CESARI s.r.l. representants) acquired through or even public mailing lists and websites.
Whatever the origin of the personal data relating to a data subject collected from the data subject according to EU Reg. 679/2016 artt. 13-14are, we provide the following information.
1. Personal data , according to the case, will be processed to fulfill contractual obligations or for legitimate interest of Cesari s.r.l. for the following purposes:
- Providing products and services according to existing contracts between Cesari s.r.l. and the Customer;
- Providing information and/or sending notices concerning existing products and services or to be created, regarding products and services to buy or set up partnerships both in pre-contractual stage (i.e. during commercial offer setting phase) and subsequently;
- Fulfillment of specific accounting and fiscal obligations concerning the possible contractual relationship with the Customer or the Supplier;
- Sending information and/or offers about products and services provided by Cesari s.r.l. which can be considered interesting for the actual or potential Customer, Supplier, partner or third party without this leading to the transfer of personal data to third parties. Cesari s.r.l. will not transfer to third party customers and suppliers data in its possession without their consent;
- check the quality of products and services offered;
- evaluate the quality of deliveries and related services;
- sending news, business and advertising information relative to products, services and its own initiatives
- Protection of credit
The purposes referred to in points a), b), c) are relative to contractual obligations and / or legal obligations, while the purposes referred to in points d), e), f), g), h) constitute legitimate interest of the data subject.
2. The data processing will be carried out manually or, mainly, with the aid of electronic means. In compliance with the limits and conditions established in Art. Nr. 2, 3 and 4 of EU Regulation 679/2016, the data processing includes all operations, or complex of operations, established by same Regulation with the term “processing”, except for dissemination.
The procedures of personal data processing are described in the procedural documentation prepared by CESARI s.r.l .. They provide the adoption of appropriate security measures to protect the confidentiality, integrity and availability of data stored in readable or paper form. These measures have been assessed as appropriate as a result of the analysis of risks – those assessed according to the related severity of the consequences and probability of occurrence – that affect processed personal data and individuals.
3. Providing data is:
- Mandatory for treatment provided for in the points a) b) c) mentioned above; any refusal may lead to partial or total non performance of the contract concluded between parties and/or the impossibility to submit an offer for the service under consideration.
- Optional for treatments provided for above mentioned points d) e) f) g) h); any refusal to provide data or the request to delete data or to limit their use has no consequence on the contract requirements, in that case you may not receive any future information concerning our services related to your needs.
4. In general data will not be given to third parties by Cesari s.r.l. In the case of the existence of a contractual relationship, data necessary to meet legal obligations may be communicated to fiscal and/or legal consultants, provident societies, banks and insurances or to judicial authority, only for purposes connected to contractual relationship and to meet legal obligations.Personal data will not be disseminated in any case.
Personal data will not be transferred outside the European Union and will not be subject to profiling.
Personal data will be kept for the period necessary to fulfill the above indicated purposes, in particular to carry on all legal and contractual obligations, in order to satisfy the legitimate interest of the data holder (conservation of know-how, maintenance of evidences related to the quality of products and services), for at least ten years from the termination of any contractual relationship.
5. The holder is CESARI s.r.l., Via Stanzano 1120, 40024 Castel San Pietro Terme (BO)
6. The rights of the interested party: at any time, you may exercise your rights towards the data holder, pursuant to articles 15 (“Right of access by the data subject”), 16 (“Right to rectification”), 17 Right to erasure (‘right to be forgotten’)”) and 18 (“Right to restriction of processing”) of the Regulations – reproduced below for your convenience and available at www.garanteprivacy.it or at the Data Controller – addressing the request to firstname.lastname@example.org , for the purpose of exercising the aforementioned access rights. In the same way you can withdraw your consent for the processing of data concerning you. It is also possible to submit a complaint about the processing of personal data carried on by the Company of National Supervisory Authority, in other words to the Guarantor for the Protection of Personal Data (www.garanteprivacy.it).
EU Reg. 679/2016 Artt. 15-16-17-18
Article 15 Right of access by the data subject
1. The data subject shall have the right to obtain from the controller confirmation as to whether or not personal data concerning him or her are being processed, and, where that is the case, access to the personal data and the following information:
- the purposes of the processing;
- the categories of personal data concerned;
- the recipients or categories of recipient to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;
- where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
- the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing;
- the right to lodge a complaint with a supervisory authority;
- where the personal data are not collected from the data subject, any available information as to their source;
- the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.
2. Where personal data are transferred to a third country or to an international organisation, the data subject shall have the right to be informed of the appropriate safeguards pursuant to Article 46 relating to the transfer.
3. The controller shall provide a copy of the personal data undergoing processing. For any further copies requested by the data subject, the controller may charge a reasonable fee based on administrative costs. Where the data subject makes the request by electronic means, and unless otherwise requested by the data subject, the information shall be provided in a commonly used electronic form.
4. The right to obtain a copy referred to in paragraph 3 shall not adversely affect the rights and freedoms of others.
Article 16 Right to rectification
The data subject shall have the right to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.
Article 17 Right to erasure (‘right to be forgotten’)
1. The data subject shall have the right to obtain from the controller the erasure of personal data concerning him or her without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:
- the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
- the data subject withdraws consent on which the processing is based according to point (a) of Article 6(1), or point (a) of Article 9(2), and where there is no other legal ground for the processing;
- the data subject objects to the processing pursuant to Article 21(1) and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2);
- the personal data have been unlawfully processed;
- the personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject;
- the personal data have been collected in relation to the offer of information society services referred to in Article 8(1).
2. Where the controller has made the personal data public and is obliged pursuant to paragraph 1 to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that the data subject has requested the erasure by such controllers of any links to, or copy or replication of, those personal data..
3. Paragraphs 1 and 2 shall not apply to the extent that processing is necessary:
- for exercising the right of freedom of expression and information;
- for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
- for reasons of public interest in the area of public health in accordance with points (h) and (i) of Article 9(2) as well as Article 9(3);
- for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) in so far as the right referred to in paragraph 1 is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
- for the establishment, exercise or defence of legal claims.
Article 18 Right to restriction of processing
1. The data subject shall have the right to obtain from the controller restriction of processing where one of the following applies:
- the accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data;
- the processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead;
- the controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims;
- the data subject has objected to processing pursuant to Article 21(1) pending the verification whether the legitimate grounds of the controller override those of the data subject.
2. Where processing has been restricted under paragraph 1, such personal data shall, with the exception of storage, only be processed with the data subject’s consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
3. A data subject who has obtained restriction of processing pursuant to paragraph 1 shall be informed by the controller before the restriction of processing is lifted.